OnePoint

A cloud system that provides tools for long-term secure storage and searching of various electronic objects including files, documents and images.

Opportunities
Functionality
Examples
Integration

Opportunities

Unlimited file storage

The system uses an efficient distributed architecture that allows you to scale processes in unlimited volumes. The system is located in a cloud configuration in a data center based in South Africa, ensuring compliance with the local legislation and data protection laws.
Access to view files
from anywhere in the world

There is no need to install software on users' workstations. Convenient ability to manage your records via the web and mobile applications.
Stream files from various sources

The system provides a variety of preset download options, including using the built-in scanning station to stream paper to electronic documents.
A large number of integration connectors to various data sources
- File connectors;
- Connectors to various ERP systems;
- Open REST API for custom integrations

Functionality

Convenient user interface for searching and viewing stored objects

Using the web-based configuration administrator console, you can quickly configure all the necessary metadata for storing objects, types, indexes, relationships and custom directories.
Built-in automatic indexing of objects according to specified rules

The built-in recognition system, with the help of highly customizable rules, allows you to index uploaded files for more convenient subsequent searching for objects. All processes occur automatically in the background, without requiring additional user actions.
Convenient management console for flexible configuration of stored object metadata structures

Using the web-based configuration administrator console, you can quickly configure all the necessary metadata for storing objects: types, indexes, relationships and custom directories.
Flexible control of access control

The stored objects can be allocated and limited to different users or departments according to security requirements.
Built-in Scan Station

The streaming scanning subsystem allows you to generate and download scanned documents instantly directly to local storage. The mobile app allows you to scan and transfer documents when scanning is not available.

Testimonials

Our company used to heavily rely on a paper-based workflow for daily transactions, leading to internal challenges in operational and management decision-making due to a lack of visibility into accurate and complete records. This dependency resulted in avoidable losses.

Our objectives included achieving cleaner and more refined data, increased visibility into daily operational transactions, and improved quality and timeliness of reports. I can confidently affirm that the ILS team not only embraced these unique requests but exceeded expectations by going above and beyond to achieve their goals. ILS displayed a positive approach to building a working relationship with their client, evident across all departments of their business. The customer and their needs took precedence, a philosophy driven not only by the CEO but permeating down to the support staff.

This transformative experience has truly been exceptional. In my 26 years of experience, such commendation is usually reserved for a few individual consultants, but ILS has created an environment where such praise extends to the entire company. I wholeheartedly recommend ILS
Throughout the implementation process, ILS exhibited a high level of professionalism, prompt communication, and attention to detail. Their dedication to delivering a tailored solution that aligned with our specific needs was commendable. Since the adoption of the paperless HR system provided by ILS we have witnessed remarkable improvements across various aspects of our HR operations with the following Enhanced Efficiency: The elimination of manual paperwork and the introduction of automated workflows have significantly improved the efficiency of our HR processes Streamlined Record-Keeping: The digitization of employee records has simplified recordkeeping and enabled us to maintain accurate and up-to-date information effortlessly. This has led to a reduction in errors and improved compliance with data privacy regulations. Cost Savings: By eliminating the need for physical storage, printing, and paper-related supplies, we have achieved substantial proven to be a cost-effective solution for our HR department.
JAC Forklifts have partnered with ILS for their unique services in digitizing our business processes. ILS have demonstrated their knowledge, expertise and pledge to innovation, resulting in substantial benefits to the administration of our company. When we initially engaged with ILS, we were contending with numerous encounters linked with our current Sales and Accounting flow. Their dedication to having delivered a tailored solution that aligned with JAC Forklifts' specific needs was commendable. The elimination of manual paperwork and the introduction of automated workflows have significantly improved the efficiency of our Business. These include:
1. Automation for onboarding of new clients and vendors.
2. Automation of JAC Forklifts' quoting workflow.
3. Automation of JAC Forklifts' credit application from hard copy to digital via the ILS cutting-edge platform.
4. Automation of JAC Forklifts' POD with E-signature.
Tasks that previously took hours to complete now require just a few clicks, allowing our team to focus on more strategic initiatives as well as digitally document all workflows allowing for ease of traceability and efficient document retrieval. JAC Forklifts' would validate ILS to any corporation seeking to streamline their paper-based operations. Their ground-breaking solutions and remarkable service will undoubtedly contribute to the success of any corporation looking to embrace digital transformation.